Skip to main content
Procesario

Accounts Payable

Find the invoices most likely to become exceptions.

Identify exception risk before manual work, approval delay and late payment accumulate — and route the fix while the invoice is still on time.

In developmentFor CFOs, shared-services leaders and AP managers who own cost per invoice and on-time payment.
Book a demoStart with one process
INV-77120Baltic Steel · €42,900 · discount window 5 days
Received → Approval 2NOWPaid in window 17%Disputed 5%▲ 78% risk · discount missed◇ Route to alternate approver · approval required● Paid in window · discount captured · recorded → model
Process trace for INV-77120: observed events Received, Matched, Approval 1, Approval 2. At the present moment the case branches into three predicted futures: Paid in window (17%), Disputed (5%), Discount missed (78%). Risk flagged: 78% risk · discount missed. Recommended action: Route to alternate approver (Approval required). Executed · A4. Realized outcome: Paid in window · discount captured. The outcome is recorded and fed back to the model.

The problem

Most AP effort goes to the minority of invoices that block: a missing PO reference, a price mismatch, an approver on leave, a suspected duplicate. Each is handled after it fails, by the people with the least time. The signals that an invoice will become an exception are visible at receipt.

The process

The steps the process takes — and the risks along them.

  1. 1Receipt
  2. 2Match
  3. 3Validation
  4. 4Approval
  5. 5Hold
  6. 6Payment
Match failureApproval delayExceptionDuplicate paymentLate paymentMissed early-payment discount

observed process · predictable risks along it

See · Predict · Act · Measure

How the loop applies to accounts payable.

See
  • Invoices linked to purchase orders, receipts, suppliers, approvals and payments.
  • Where invoices loop and why they block; which suppliers and approvers drive manual touches.
  • What each leak costs: handling time, missed discounts, late fees, duplicates.
Predict
  • Match-failure and block probability at receipt, with the reasons.
  • Approval delay and expected processing time per invoice.
  • Exception, duplicate and late-payment risk before manual work accumulates.
Act
  • Request missing data from the supplier — drafted with context, sent by a person or within an approved envelope.
  • Escalate or re-route approvals before the due date, within policy.
  • Validate and route exceptions to the right queue with the evidence attached.
  • Hold suspected duplicates for review.
Measure
  • Exception rate
  • Touchless (straight-through) rate
  • Cycle time from receipt to payment
  • Manual touches per invoice
  • On-time payment and discount capture

Predictions and interventions

What a prediction looks like, and what follows it.

Each open case carries a probability, a confidence, the value exposed, its drivers and the remaining intervention window. A recommended action sits beside it, bounded by your policy and the autonomy level your team approved.

The figures shown are illustrative sample data, not customer results. Procesario does not publish generic accuracy percentages.

How Predict works
Exception riskINV-77120
74%High
Invoice value
€42,900
Expected delay
9–14 days
Intervention window
~5 days
Confidence
calibrated · high

Drivers

  • 1Missing PO reference
  • 2Second approval loop
  • 3Supplier disputed 3 of last 5
  • 4Amount above approver limit
model exception · horizon 14 dIllustrative example

Measure

Measured on the KPIs you already own.

Treated cases are compared with comparable untreated cases against the baseline established at the start. We do not claim customer improvements without evidence; results are reported from the record with method and period.

Measured againsttreated vs. comparable untreated
  • ΔException rate
  • ΔTouchless rate
  • ΔCycle time
  • ΔManual touches
  • ΔOn-time payment
  • ΔDiscount capture
  • ΔDuplicate rate

Baselines are established in the Outcome Sprint. Results are reported from the record, with method and period.

Architecture

The same platform, applied to accounts payable.

Connect reads the systems where the process leaves its trace; Discover reconstructs it; Predict scores the open cases; Orchestrate routes the intervention; Control governs it; Operational Memory keeps the record.

Read the architecture
  1. Experience
    • Executive
    • Process owner
    • Analyst
    • Operator
    • Developer
    • Admin
  2. GovernanceProcesario Control
    • Identity
    • Permissions
    • Policies
    • Autonomy
    • HITL
    • Audit
    • Model governance
    • Cost controls
  3. OrchestrationProcesario Orchestrate
    • Workflow
    • AI agents
    • Humans
    • APIs
    • Systems
    • RPA
    • Events
  4. Decision
    • Recommendations
    • Rules
    • Policies
    • Next-best action
    • Optimization
    • Explainability
    • Confidence
  5. PredictionProcesario Predict
    • Next event
    • Remaining time
    • SLA risk
    • Payment risk
    • Delivery risk
    • Exception probability
    • Anomaly
  6. Process intelligenceProcesario Discover
    • Discovery
    • Conformance
    • Variants
    • Root cause
    • Object-centric analysis
    • KPI
    • Value leakage
  7. Process contextProcesario Process Graph
    • Cases
    • Objects
    • Events
    • Activities
    • Roles
    • Systems
    • Policies
    • Decisions
    • Relationships
    • Outcomes
  8. Connect
    • ERP
    • CRM
    • Databases
    • Files
    • APIs
    • Event streams
    • Documents
    • Email
    • Data platforms

Spans all layers

Operational Memory

The record of what was predicted, decided, done and achieved — read by every layer, written by every action.

  • predictions
  • decisions · edits
  • actions · agent traces
  • outcomes · KPI deltas
  • policy changes

Procesario Outcome Sprint

Do not start with a transformation program. Start with one outcome.

One process. One measurable problem. One working evidence-to-action loop.

A typical Accounts Payable Outcome Sprint targets one measurable problem — for example exception rate or discount capture on a supplier segment — and ends with a live exception-risk feed and one governed routing intervention running.

Typical initial scope: approximately 4–6 weeks depending on data readiness and complexity.

Discuss an Outcome SprintHow the Sprint works
  1. 01

    Connect

    Establish data.

  2. 02

    Understand

    Reconstruct process reality.

  3. 03

    Predict

    Identify outcomes while intervention is possible.

  4. 04

    Decide

    Define the permitted next action.

  5. 05

    Act

    Operationalize the response.

  6. 06

    Measure

    Evaluate the outcome.

Start with the outcome you want to change.

Show us one process where delay, risk, rework or exceptions cost real money. We'll explore how Procesario could move from evidence to prediction to controlled action.

Book a demoStart with one process